Position Summary: Carries out administrative activities such as filing, data input, letter writing, and communicating with clients regarding applications. Sends price quotations to potential clients; helps to track projects so that required deadlines are met. Essential Functions: • Prepare and draft professional correspondence, reports, presentations, and a variety of technical and administrative documents. • Process evaluation reports for review and publication. • Accurately enter, update, track, and maintain data within electronic databases and record‑keeping systems, including leads and project information. • Prepare materials for meetings; schedule, coordinate, and document meetings as required. • Perform administrative functions, including data entry, invoicing, and coordination of monthly mailings. • Establish, organize, maintain, retrieve, and manage electronic and physical files and records to ensure accuracy and accessibility. • Provide administrative support to managers and technical staff on assigned projects and initiatives. • Answer incoming telephone calls; route calls to appropriate personnel; and respond professionally to inquiries from clients and prospective clients. • Conduct outreach or sales-related calls to potential clients, as assigned. • Will provide backup and overflow coverage. • Perform other duties and responsibilities as assigned or directed. Essential Skills and Education/Experience: • Associates degree from an accredited institution, or an equivalent combination of education and relevant experience. • One to five years of administrative or secretarial experience; experience in an engineering or architectural environment is preferred. • Proficiency in Microsoft Office and related business software, including word processing, spreadsheets, databases, and desktop publishing applications. • Strong organizational skills with demonstrated attention to detail. • Effective written, oral, and interpersonal communication skills; editing and proofreading skills may be required for some positions. • Ability to manage files and records accurately and efficiently. • Minimum typing speed of 65–70 words per minute. Physical Requirements: • Ability to sit for extended periods while working at a computer or desk • Occasional standing, walking, and reaching to access files or office supplies • Manual dexterity for typing, filing, and handling office equipment • Ability to lift and carry up to 20 pounds occasionally (e.g., office supplies, documents) • Visual acuity to read printed and digital materials • Auditory ability to communicate effectively in person and over the phone • May need to climb stairs in multi-level office building Environmental Conditions: • Indoor office/home environment • Must be able to work in standard office environment with artificial lighting and climate control