Job Summary The Administrative Assistant I provides clerical and administrative support to Division Directors and other leaders within the facility. This role performs a variety of tasks, including preparing correspondence, scheduling meetings, maintaining records, and taking minutes, while ensuring the smooth operation of the office. Essential Functions • Prepares and proofs correspondence, reports, forms, schedules, and other documents, ensuring accuracy and confidentiality. • Assists Division Directors in planning, organizing, and implementing administrative activities, including developing complex reports. • Maintains business calendars, schedules meetings and conferences, and prepares agendas for meetings conducted by Division Directors. • Establishes and maintains organized record-keeping systems for hard copy and electronic files, including policies, procedures, and reports. • Serves as the first point of contact for visitors and phone inquiries, addressing needs or referring to appropriate associates with professionalism. • Attends meetings, takes minutes, and distributes them to relevant participants, ensuring timely follow-up on action items. • Coordinates meeting arrangements, travel schedules, and reimbursement documentation for Division Directors and other leaders as assigned. • Assists in drafting and distributing nursing department and safety manual policies and procedures as directed. • Monitors and operates office equipment, such as computers, printers, and transcription devices, ensuring functionality and proper maintenance. • Provides oversight of clerical activities, including reviewing correspondence and documents prepared by others for accuracy and adherence to procedures. • Performs other duties as assigned. • Maintains regular and reliable attendance. • Complies with all policies and standards. Qualifications • Associate Degree or coursework in Business Administration or a related field preferred • 0-2 years of clerical or administrative experience required Knowledge, Skills and Abilities • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment. • Strong organizational and time management skills with attention to detail. • Excellent verbal and written communication skills, including grammar and proofreading. • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. • Professional demeanor with strong interpersonal skills to interact with staff, executives, and external stakeholders. • Ability to handle sensitive and confidential information with discretion.