The Office Administrative Assistant provides administrative assistance to all plant personnel. This position is the initial contact for visitors and telephone calls and thus manages themselves in a professional manner at all times. The position supports plant employees and financial departments. Essential Responsibilities • Represents Minnkota in a positive light • Receives visiting guests in a welcoming manner • Expresses self on the telephone in a courteous professional manner • Expresses self in a kind and positive manner to fellow employees to ensure cooperation and team work throughout the station • Shares knowledge of Minnkota as a tour guide • Provides administrative support to plant staff and employees • Records accurate meeting minutes • Composes documents that are understandable, grammatically correct, and professional • Ensures adequate supply of groceries, office supplies and stocks kitchen and coffee area • Organizes digital photography files to ensure ease of retrieval • Utilizes office equipment to meet the needs of the station • Assembles operations and coal handling yearly work schedules and vacation schedules • Acts as backup to other administrative staff • Enters work orders for maintenance activity • Order, pickup or arrange delivery of meals • Sort, distribute and pick up mail • Data entry • Assist in setup of rooms for meetings • Provides support to financial departments • Processes blanket purchase order deliveries • Ensures that GF accounting and procurement receive clear scanned documents • Ensures proper accounting of expense requests and authorize them • Submits requisitions as necessary • Ensures proper inventory levels by issuing, and reconciling of bulk product levels • Reports accurate hour and mileage use of vehicles • Reconciles credit card statement Organizational Competencies • Safety • Integrity • Teamwork • Innovation • Reliability Job Competencies • Approachability • Action Oriented • Flexibility and Adaptability • Time Management • Organizing