As a member of the Payroll team in PHIs HR department, the Administrative Assistant is responsible for completing the payroll filing project and providing administrative and clerical support. This is a time-limited position that is expected to last 9 months. This is a hybrid position that requires working in the office in Oakland, CA approximately 2-3 days per week and working remotely the rest of the workweek. Pay: $18.32 to $21.64 per hour. The typical hiring range for this position is $18.32 to $21.64 per hour (with an approximate annualized salary of $38,100 to $45,005 based on 100% FTE). The starting wage is determined based on the candidates knowledge, skills, and experience. Employment Type: Full Time Essential Duties & Responsibilities • Converts paper files to electronic files using a copier or scanner and Adobe Acrobat. • Sorts, saves, and organizes files for easy access, following rules and ensure compliance. • Creates documents, creates and maintains databases. • Collects, files, and organizes payroll and other office documents, such as reports and highly confidential records. • Files digital documents, including encrypted documents and email correspondence. • Schedules meetings with Zoom and Outlook. • Transcribes or takes notes during meetings. Creates meeting agendas, minutes, and memos. • Copies, sorts, and files records related to office activities, business transactions, and other matters. • Answers questions and provides customer service to PHI employees via phone and email. • Other duties as assigned. Minimum Qualifications • At least 1 year of administrative and/or clerical experience required. • High School diploma or equivalent. Other Qualifications • Good oral and written communication skills. Strong grammar and spelling. • Strong organizational, filing, and time management skills. • Great customer service skills, including a personable and positive attitude. • Good working knowledge of Microsoft Word, Excel, Adobe Acrobat, Outlook, and Zoom. • Ability to work independently with little-to-no supervision and ability to work as part of a team. • Attention to detail. Ability to follow instructions. • Good working knowledge of office machines including copiers, scanners, PC or laptop. • Ability to work prolonged periods sitting at a desk, working on a computer, standing at copy or scanning machines. • Ability to lift and move boxes weighing up to 25 lbs. • Ability to commute to work in the office in Oakland, CA as well as working remotely. • Some college is a plus.