An Administrative Assistant works to ensure that the daily operations of the hospital department in which they serve function as smoothly as possible. They must engage in a wide variety of administrative support functions to multiple managers. Responsibilities: • Acts on behalf of and conserves an executives time by attending meetings, reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications. • Anticipates and prepares materials needed by the team for meetings, correspondence, appointments, etc. that may include privileged and confidential information. • Promptly and efficiently manages incoming phone calls by screening and/or directing incoming calls to the appropriate party. • Receives, greets, and directs staff, patients and guests, in person or via telephone. • Manages multiple calendars; coordinates and schedules meetings and conference calls within the department, interdepartmentally, and/or with external parties. • Prepares, edits, and keeps detailed logs of correspondence, reports, contracts, presentations. • Makes travel, meeting, and special event arrangements; creates and organizes travel itineraries. • Processes expense reports and supporting documentation. • Maintains inventory of office supplies by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies. • Maintains a professional appearance and a clean, safe environment. • Respects patients by recognizing their rights; maintaining confidentiality. • Utilizes technology, including specialized software as applicable, to maximize productivity. • Performs word processing; creates Excel spreadsheets and PowerPoint presentations; prepares reports. • Develops and maintains electronic files as necessary. • Prioritizes and manages multiple projects simultaneously; solicits, researches, and compiles supporting materials for projects; follows through on issues in a timely manner. • Exhibits excellent interpersonal skills; provides customer service; assists other support staff as necessary; collaborates with all levels of internal leadership, management, and staff as well as outside clients, vendors, and other external parties. • Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies. • Other duties as assigned. Qualifications/Requirements: Experience: Previous administrative, clerical, or secretarial experience, preferred. Education: High school diploma or equivalent, required.