Administrative Specialist Responsibilities: • Provide remote high-volume calendaring, travel, and expense support • Provide Admin services during designated support hours • Manage complex calendars for multiple clients • Schedule internal and external meetings for multiple clients • Schedule and manage recurring and ad-hoc meetings and room bookings across campuses • Learn and utilize internal and external tools to provide calendar support • Establish ongoing relationship and communications with clients to learn business priorities and apply to support • Partner with clients and other Administrative Assistants for meeting coordination • Provide proactive time management recommendations to clients • Coordinate domestic and international travel arrangements via Concur • Prepare and submit corporate card expense reports • Maintain program scope of support within agreed-upon service level agreements • Educate and inform clients on program goals, scope and service level agreements • Draft and send communications to clients about transitions or changes in support • Provide coverage support for Admin Specialist colleagues • Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing Minimum Qualifications: • 2+ years of experience providing administrative support • 2+ years of experience managing calendars • 1+ years of experience coordinating travel logistics • 1+ years of experience managing expense reports • Experience prioritizing multiple tasks and activities • Experience with Microsoft Office • Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action Preferred Qualifications: • Experience supporting 2+ more executives simultaneously • 1+ years customer service experience • 1+ years high-volume coordination experience (shared services, recruiting coordination) • Experience building relationships across a larger company