JOB DESCRIPTION • Taking incoming calls and ensuring that proper and efficient communication is shared to all parties concerned. • Monitor and forward all incoming/outgoing emails. • Monitor MDs meetings and appointments. • Greeting visitors, take delivery of documents and/or samples and/or hand over same. • Configure, input, and maintain an organized e-filing system. • Input and maintain the paper-filing of official documents. • Filing of all incoming invoices, bills and other standing orders payments. • Monitor petty cash of all variable expenses for vehicles and other utility office stationary and equipment including the monitoring of office cleaning and maintenance expenses. • Ensuring that all companys and MDs insurance policies are up-to-date and advise on renewals when due. • Ensuring that all local taxes, operating licence and CIDB certificates are renewed. • Preparing all banking request documents for Foreign Transfers, Testimonials, Bonds and Guarantees. • Preparing documents and engaging with local freighting agent for custom formalities of imported materials. • Preparing and sending purchase orders for office supplies. • Organizing the regular check, update and payment of software licences. CANDIDATES PROFILE • IT literate. Word and Excel. • Minimum 3 years previous experience in similar position. • Diploma in Secretarial Administration from Foreign or Local recognized institution. • HSC/GCE A Levels or Baccalaureat. • Fluent in French and English (both written and spoken) • Well spoken, calm and confident. Helpful and engaging personality.