Job Summary The Administrative Assistant provides administrative and operational support for departmental activities, including grant administration, budget tracking, records management, communications, scheduling, procurement, and office coordination. This role serves as a liaison between internal departments and stakeholders while ensuring efficient office operations and accurate documentation. Duties and Responsibilities • Perform proposal processing, award documentation, and data entry for grant activities. • Prepare and monitor grant budgets and related financial records. • Maintain accurate grant files and departmental records. • Enter and manage electronic data within organizational systems. • Respond to inquiries and provide administrative support to internal and external stakeholders. • Manage departmental communications, correspondence, and announcements. • Maintain department webpages and internal documentation. • Coordinate onboarding activities with internal departments. • Create, edit, and maintain reports, forms, spreadsheets, and other documents. • Manage departmental calendars, meetings, conferences, agendas, and meeting minutes. • Review documents for completeness and accuracy. • Process purchase requisitions, invoices, procurement card transactions, and office supply orders. • Coordinate office equipment and facility maintenance. • Track and reconcile departmental budgets and financial records. • Assist with special projects and additional administrative assignments. • Ensure projects are completed within established deadlines. Requirements • Associate degree or equivalent post-secondary education in Business or a related field. • 3–5 years of administrative experience. • Strong administrative, organizational, and customer service skills. • Experience with budget tracking and financial recordkeeping. • Knowledge of Microsoft Office applications, including Excel, Word, PowerPoint, Outlook, and related business software. • Experience using enterprise information systems. • Strong analytical, research, and problem-solving abilities. • Ability to prioritize multiple tasks and meet deadlines. • Excellent written and verbal communication skills. • Ability to work independently and collaboratively in a team environment.