The Administrative Specialist is responsible for providing administrative support to various components of the company, particularly Accounting. This is multi-tasking, busy position which supports multiple small businesses in our portfolio. Responsibilities Accounting: • Scan, code and upload Accounts Payable invoices • Assist with Credit Card accounts by gathering and organizing receipts • Scan, name and save documents to project folders • Maintain audit backup documentation, as needed • Other accounting and data entry assistance, as needed • Assist generating Accounts Receivable invoices • Track tax exemption status on all jobs and prepare tax exempt forms for projects • Assist Payroll department Office Support: • Provide a professional first impression at our front desk and answer “operator” calls • Maintain neatness and stock supplies in common areas • Prepare mailings for others • Run errands when needed Qualifications Required: • Ability to work independently and collaboratively in a team environment (Required) • Attention to detail and accuracy • Ability to prioritize tasks, manage workload efficiently, and meet deadlines in a fast-paced changing environment • Proficiency in MS Office and all forms of data entry • Valid Driver’s license • Technically savvy (Able to operate a computer efficiently, scanner, printer, etc.) Preferred: • Construction industry experience • Basic bookkeeping experience • Payroll experience This is a full- or part-time, in-person, and permanent position. Our EOE company participates in the E-Verify program, background checks and random drug testing. $24 - $26.50/hour or $50k - $55k/year