• (Part-Time – 20 hours/week, 4 hours a day – On Site, with travel required between two locations in the Bay Area) • Rate: $30–$32/hr Overview We're looking for a proactive Administrative Assistant to support our Manager and day-to-day operations of two offices. This role requires someone comfortable managing shifting priorities, handling confidential information with discretion, and traveling regularly between both locations as needed. Key Responsibilities • Manage calendaring, scheduling, correspondence, and daily priorities for the Manager. • Draft and proofread emails, memos, reports, presentations, and other business correspondence. • Handle front-office duties: mail, filing, phones, and ordering/tracking office supplies and equipment. • Greet clients and vendors and coordinate visitor access. • Serve as a point of contact between vendors/building staff and the organization, including routing maintenance requests and light property management tasks. • Process invoices and track expenses. • Schedule and confirm appointments, meetings, and travel arrangements. • Organize and execute company events, meetings, and conferences (onsite and offsite) from planning through completion. • Assist with special projects and research as assigned. • Maintain organized digital and physical filing systems. • Handle tasks proactively and follow through on projects to completion; run errands as needed. • Maintain confidentiality of sensitive business and personnel information at all times. • Travel between the two San Francisco/Bay Area locations as needed to support both sites. • Perform other general administrative duties as assigned. Schedule & Location • Part-time, approximately 20 hours/week (4 hours/day) • On-site position requiring regular travel between two locations in the Bay Area • Schedule coordinated with the Manager based on business needs • Reliable transportation required Experience & Skills Required • Strong organizational skills, attention to detail, and a team-player mindset • At least 2 years of experience in an operations setting and/or as an Executive Assistant • Intermediate+ proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) • Excellent written and verbal communication skills • Ability to manage multiple priorities and meet deadlines in a fast-paced environment • Professional demeanor and discretion when handling confidential information • Associate's degree from an accredited institution, or equivalent work experience, preferred