About the company A well-established, family-owned bakery and café specializing in authentic New York-style bagels and freshly prepared breakfast and lunch offerings. The company has built a strong reputation for high-quality food, exceptional customer service, and a welcoming neighborhood atmosphere. With multiple locations and a loyal customer base, it emphasizes freshness, consistency, teamwork, and operational excellence while fostering a collaborative and fast-paced work environment. Position Summary The Executive Assistant provides high-level administrative and operational support to senior leadership by managing schedules, coordinating communications, organizing meetings, preparing reports, and handling confidential information with professionalism and discretion. Executive Support • Manage executive calendars, appointments, and scheduling. • Coordinate meetings, travel, itineraries, and conferences. • Prepare agendas, reports, presentations, and correspondence. • Screen calls, emails, and communications. • Record meeting minutes and track action items. Administrative Support • Maintain confidential files and records. • Process expense reports and reimbursements. • Coordinate contracts and document management. • Manage office supplies and executive office operations. Project Coordination • Assist with strategic projects and initiatives. • Track deadlines and follow-up on executive priorities. • Coordinate communication across departments. Board and Committee Support • Prepare Board packets. • Coordinate Board meetings. • Record Board meeting minutes. • Maintain governance records. Communication • Serve as liaison between executives and stakeholders. • Draft organizational communications. • Handle sensitive inquiries professionally. Office Operations • Coordinate special events and meetings. • Support administrative procedures. • Recommend process improvements. Required Qualifications • Associate's degree required; Bachelor's degree preferred. • Five years of executive administrative support experience. • Advanced Microsoft Office proficiency. • Excellent written and verbal communication. • Strong organizational skills and confidentiality. Preferred Qualifications • Experience supporting nonprofit or executive leadership. • Board governance experience. • Project management experience. Knowledge, Skills & Abilities • Exceptional organization and multitasking. • Professional judgment and discretion. • Strong customer service and interpersonal skills. • Ability to prioritize multiple deadlines. Physical Requirements • Prolonged sitting and computer work. • Occasional lifting up to 25 pounds. • Occasional travel.