Momentum Environmental provides industrial cleaning, waste management, emergency response and remediation services. The Office Administrator is responsible for managing day-to-day administrative tasks to ensure the smooth operation of the office. The Office Administrator reports to the Director of Operations and is responsible for a wide variety of office functions. This role involves handling communications, record keeping, and providing general support to staff and management. Essential Responsibilities • Manage correspondence, including emails, phone calls, and mail distribution. • Organize and maintain office files, records, and databases. • Schedule meetings, appointments, and travel arrangements. • Order and manage office supplies and inventory. • Coordinate facility maintenance and liaise with vendors or service providers. • Ensure office operations comply with company policies and procedures. • Creates purchase orders and enters expense receipts in accordance with company procedures. • Creates and updates tracking spreadsheets in accordance with company procedures. Position Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The following requirements are representative of the knowledge, skill and/or ability required by the position. Core Competencies • High emotional intelligence and ability to develop relationships/ trust with a team. • Strong communication skills; both written and verbal. • Structured thinker with strong organizational and multitasking skills. • Ability to effectively interact with management, other departments, and vendors. Specific Skills and Experience • Proven experience as an Office Administrator, Administrative Assistant, or similar role. • Excellent written and verbal communication skills. • Proficient in Microsoft Office Suite (Word, Excell, Outlook, PowerPoint) and general office software. • Attention to detail and problem-solving abilities. • Ability to maintain confidentiality and professionalism. • Knowledge of DOT regulated waste tracking a plus.