WE PREPARE, INSPIRE, EMPOWER, ENTRUST IN YOU! We are committed to invest in our people to develop a happy and prosperous future. We support you every step of the way in your career journey and offer benefits and unique learning and development opportunities that include: Competitive Wages • Medical, Dental, Vision Insurance • Life Insurance • 401K Program • Paid Holidays and Vacation For an executive assistant supporting a CEO or senior executive—particularly in a luxury hospitality, real estate, or branded residences organization—the role should be significantly more strategic than a traditional administrative assistant. The ideal candidate should function as a project coordinator, research analyst, executive administrator, and AI-enabled productivity specialist. Executive Assistant – Accounting, Research, Events & AI Position Summary The Executive Assistant will provide high-level support to the CEO by managing executive priorities, coordinating financial and administrative activities, conducting research, organizing high-profile events, and leveraging artificial intelligence (AI) to improve productivity, reporting, and decision-making. The individual must be exceptionally organized, analytical, proactive, and able to manage multiple confidential projects simultaneously. Qualifications Education • Bachelor's degree in Business Administration, Finance, Accounting, Hospitality Management, Communications, or related field. • Project Management certification (preferred). • AI or technology certifications (preferred). Experience • 5–10 years supporting C-suite executives. • Experience in luxury hospitality, real estate development, finance, or professional services preferred. • Proven experience coordinating executive meetings and VIP events. • Experience assisting with accounting and financial reporting. Core Competencies Executive Support • Complex calendar management • Travel coordination • Meeting preparation • Board presentations • Confidential correspondence • Minute taking • Executive follow-up and project tracking Accounting & Financial Administration • Budget tracking • Invoice processing • Expense management • Credit card reconciliation • Purchase orders • Financial reporting • Payroll coordination • Vendor management • Excel financial analysis • Understanding of accounting principles Software • QuickBooks (preferred) • Microsoft Excel (advanced) • Microsoft Dynamics, Oracle, SAP, or similar ERP systems Research & Business Analysis Ability to independently research topics including: • Competitor analysis • Market trends • Luxury hospitality • Branded residences • Wellness and longevity • Investment opportunities • Industry benchmarking • Financial data • Vendor comparisons Should be capable of producing: • Executive summaries • Research reports • PowerPoint presentations • Recommendation memos Event Management Experience organizing: • Executive dinners • Board meetings • Investor presentations • VIP guest experiences • Conferences • Corporate events • Hotel site visits • International travel itineraries Responsibilities include: • Budget management • Vendor negotiations • Invitations • RSVP tracking • Event logistics • Production schedules • On-site coordination AI Skills (Highly Preferred) The ideal candidate should already be comfortable using AI as part of their daily workflow. Required AI Knowledge ChatGPT • Writing and editing • Research • Executive summaries • Meeting notes • Presentation creation • Data analysis • SOP development Microsoft Copilot • Excel automation • Word drafting • Outlook email management • PowerPoint generation AI Productivity Tools • Notion AI • Otter.ai • Fireflies.ai • Grammarly • Perplexity AI • Claude (preferred) • Canva AI Should understand: • Prompt engineering • AI workflow automation • AI-assisted research • AI meeting summaries • AI document creation • Responsible use of AI and data confidentiality Technical Skills Expert knowledge of: • Microsoft Office Suite • Excel (advanced) • PowerPoint • Word • Outlook • Teams • SharePoint • Adobe Acrobat Preferred: • Asana • Monday.com • Smartsheet • Trello • Airtable • Salesforce Personal Attributes • Highly organized • Strong attention to detail • Exceptional written and verbal communication • Excellent judgment • Professional presence • Strong business acumen • Resourceful problem solver • Able to anticipate executive needs • Handles confidential information with discretion • Calm under pressure • Strong follow-through • Positive, service-oriented attitude Key Performance Indicators (KPIs) • Executive requests completed accurately and on time • Calendar conflicts proactively resolved • Financial reports submitted on schedule • Research delivered with actionable recommendations • Event execution within budget • AI tools adopted to improve productivity • Reduction in administrative turnaround time • Accuracy of financial reconciliations • Executive satisfaction with responsiveness and support Preferred Characteristics The ideal candidate: • Thinks like a Chief of Staff while executing like an Executive Assistant. • Is technologically curious and continuously learns new AI tools. • Can independently research complex business topics and synthesize findings into executive-level recommendations. • Anticipates needs before being asked and takes ownership of projects from initiation through completion. • Possesses exceptional professionalism, discretion, and emotional intelligence. This combination of executive support, financial administration, research capability, event management, and AI proficiency represents the profile of a modern Executive Assistant capable of supporting a CEO in a fast-paced, strategic organization.