Syndeo Staffing has a direct hire opening for a growing company in the industrial equipment and services industry. Our client is seeking a talented Office Administrative Assistant to join the team and contribute to continued success. The Office Administrative Assistant plays a crucial role in ensuring the smooth operation of the company. This position covers a broad spectrum of functions, requiring discretion, independent judgment, and attention to detail. The ideal candidate will be proactive, organized, and capable of multitasking in a fast-paced environment. Essential Functions: • Answer incoming calls and greet guests in a courteous and welcoming manner • Match purchase orders (PO) to invoices; balance vendor statements • Accounts receivable duties including posting payments and making past-due collection calls • Accounts payable duties including entering vendor invoices and processing payments • Invoicing customers and verifying vendor and customer acknowledgments • Maintain organized and up-to-date filing systems; ensure office supplies are stocked and inventory is managed • Manage tax-exempt certificates and certificates of insurance ensuring all remain current • Assist with monthly and year-end closing duties • Manage RMAs and assist with posting merchandise received • Enter new vendor pricing • Act as a backup for the office manager when needed • Maintain safety manual; may assist with safety compliance and regulation tracking • Provide accurate information and support to internal teams as needed Qualifications: • High school diploma or equivalent • Experience with general accounting principles and procedures • Minimum 3 years of related administrative & accounting experience. • Proficiency in computer software applications • Valid driver’s license and favorable driving record Schedule: 7:30-430 Mon-Fri Type: Full-time / Direct Hire / In-office position