Title: Administrative Assistant II FLSA Status: Location: Onsite Status: Full-Time Department: Finance JOB PURPOSE: This position provides intermediate-level administrative and clerical support to the department, including financial processing duties, by performing a variety of routine and semi-routine office tasks to ensure efficient departmental operations under moderate supervision. ESSENTIAL FUNCTIONS: The following duties are normal for this position, but not to be construed as exclusive or all-inclusive. Other duties may be required as assigned. • Perform routine and semi-routine clerical and administrative tasks to support departmental operations • Complete intake, processing, and tracking of applications, forms, and related documentation • Input and maintain accurate data in database systems and process associated payments • Prepare, compile, and distribute correspondence, notices, and renewal materials • Maintain organized records, files, and documentation in accordance with established procedures • Respond to inquiries and follow up with applicants, customers, or stakeholders regarding incomplete or delinquent items • Assist with preparing reports, posting information, and supporting departmental communications • Follow established guidelines and procedures while recognizing when adjustments are needed • Collaborate with team members and other departments to ensure efficient workflow • Assist with Sanitation billing and collections • Perform additional administrative duties as assigned DESIRED KNOWLEDGE, SKILLS, AND ABILITIES: • Ability to perform a variety of office and clerical tasks with accuracy and attention to detail • Skill in organizing and maintaining records, files, and documents • Ability to communicate effectively with staff, the public, and external contacts • Knowledge of administrative procedures and departmental operations • Ability to follow established processes and adapt to occasional changes in procedures • Ability to work independently under moderate supervision • Knowledge of public works administration preferred QUALIFICATIONS: • High school diploma or equivalent with 3-6 years of experience • Associate degree preferred • Notary preferred OVERALL PHYSICAL STRENGTH DEMANDS: • Constantly required to exchange accurate information • Constantly operates a computer and other office machinery • Constantly observes details at close range • Frequently remains in a stationary position • Occasionally moves about inside an office • Occasionally moves office equipment weighing up to 25 pounds OVERALL WORK ENVIRONMENT: • Constantly works in an indoor environment