Position Summary: The Administrative Assistant provides essential administrative and operational support to ensure the efficient day-to-day functioning of multiple operations. This role is responsible for maintaining accurate records and supporting production, inventory, and logistics activities. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining strong communication with internal teams and external partners. Essential Duties & Responsibilities: • Consistently monitor and manage incoming correspondence, including emails and calls, and facilitate timely responses. • Track and order office and operational supplies to ensure adequate inventory levels. • Monitor and maintain inventory records and address reporting discrepancies as needed. • Track production schedules and billable items. • Coordinate carrier check-ins and check-outs, ensuring accurate documentation and communication. • Perform payroll entries daily for management review. • Perform additional duties as needed to support project completion Required Qualifications: • High school diploma or GED equivalent. • Minimum of 2 years of administrative experience. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document management systems. • Strong organizational skills with a high level of attention to detail. • Excellent written and verbal communication skills. • Ability to manage multiple tasks and deadlines in a fast-paced environment. Preferred Experience: • Associate degree in business administration or related field. • Experience in industrial, manufacturing, or repair shop environments. • Experience with payroll, timekeeping, or employee onboarding documentation. Physical Requirements: • Ability to sit, stand, and work at a computer for extended periods. • Ability to occasionally lift and carry up to 25 pounds (e.g., project files or office supplies). • Ability to view computer screens and printed materials with or without reasonable accommodation. • Required use of PPE (hard hat, safety vest, steel toe boots, life vest) in operational areas. • Occasional travel to job sites may be required. Work Environment: • Office environment • Exposure to noise, weather conditions, water, and heavy mechanical equipment. • Fast-paced, safety-sensitive environment requiring adaptability and situational awareness. • May require extended hours to support operational needs.