Position Title: Production Administrator Reports To: Director of Operations Position Summary: The primary responsibility of the Production Administrator is to oversee both the internal and external production and delivery of ice cream and cheese. Job Duties: • Maintains partnerships with cheese, milk, and ice cream vendors. • The procurement, shipping and receiving of milk, cheese, and ice cream from approved vendors. • Creates and follows production schedules for cheese and ice cream. • Coordinates weekly order requests for milk and ice cream from vendors to communicate product availability and resource needs. • Develops and coordinates documentation for Production to use for purposes of recording inventory usage in the daily production process. • Inventory management, Assists and coordinates Month-End Inventory Reconciliation. Compiles physical Inventory counts and provides documentation to the Finance Department for Month Financial close process. • Coordinates cheese cutting staff, CLD driver, and production staff. • Keeps CDL driver records up to date and works with HR as needed. • Coordinates, fills, and delivers internal milk, cheese, and ice cream orders. • Works with accounting to make sure orders are managed and entered in SAP – Inventory Management System. • Properly receives in product and coordinates internal testing. Ensures that product is not released until COAs have been received and approved. • Responsible for shipping and labelling external wholesale orders appropriately. • Make sure shipping and receiving dock runs smoothly and notify the appropriate business when their shipments are delivered. • Provides logistical support to shipping and receiving by managing early releases including preparation of BOL documents and coordinates carrier support with scheduled pickup times. • Prepare confidential correspondence reports or other documents and assist in accounting and cost reconciliation. • Coordinates the overall sanitation of the plant, making sure that sanitation is done correctly and on time. • Works with regulatory authorities to make sure permits and inspections are conducted and kept up to date. • Order supplies on a regular basis to make sure the operations and sanitation of the plant continue on-schedule. • Performs other duties as assigned. Position Requirements: • Position requires prolonged standing, bending, stooping, twisting, lifting products and supplies weighing fifty pounds, and repetitive hand and wrist motion. • Ability to stand for four or more consecutive hours. • Excellent organizational skills (oral and written) and the ability to excel at details, multi-tasking and working under pressure. • Work with cold and hazardous equipment as well as operating phones, computers, fax machines, copiers, and other office equipment. • Must be able to take direction and delegate responsibilities. • Able to work in a fast-paced environment. • Able to work nights, weekends, holidays, and extended hours. • Self-discipline, initiative, leadership ability and outgoing. Education and Experience: • College degree is preferred/desirable or 2+ years’ experience in a co-packing role. • Highly detail-oriented mindset • Ability to manage multiple priorities and maintain meticulous records. • Highly proficient in all Microsoft 365 applications • Inventory management system experience (SAP preferred) and bookkeeping and/or data entry. • Must possess a valid driver’s license.