Position: Administrative Assistant (Part-time) The Administrative Assistant is an integral member of the team. The Administrative Assistant will provide general administrative and clerical support to ensure efficient day-to-day operations. Bilingual English/Spanish highly preferred. Essential Duties: • Provide information regarding services, conduct phone screens, and record information in the intake book. • Interact with referral sources, clients and staff in a professional, ethical and caring manner. • Answer/screen incoming phone calls; welcome and screen visitors; maintain reception area appearance; maintain knowledge of staff schedules. • Collect client fees, issue receipts, and record information on the computer. Collect all Medicaid client cards on a daily basis and swipe card using Medicaid machine. Report any benefit denials to appropriate staff. • Maintain efficient and understandable filing system for administrative and clinical records; update filing system on a periodic basis. Ensure charts are well organized. • Maintain a supply of forms and pre-arranged intake folders. Disassemble charts of discharged clients and files appropriately. • Input all daily client activity and client demographic information on the computer. • Monitor the following internal records: Caseload updates, clinic appointment books, toxicology client roster, etc. • Schedule medical, psychiatric and intake appointments for clients as needed. • Assist in safeguarding clients’ confidentiality in accordance with pertinent regulations, which include HIPPA and CFR42, Part 2. • Assist in the maintenance and order of office and toxicology supplies. • Assist in maintenance of the physical plant; report needed repairs in a timely manner; respond appropriately to emergencies; utilize appropriate agency resources in seeking to improve physical plant function and safety. • Perform other duties as assigned. Minimum Requirements: • 2-4 years of administrative work; substance abuse or allied health background a plus. • Bilingual English/Spanish highly preferred. • Must be amendable to hours. Tuesday - Friday: 5:00pm - 9:00pm