Position: Administrative Assistant Outreach is seeking a qualified candidate for a part-time Administrative Assistant. The Administrative Assistant is an integral member of the site. This position is based at Outreach Recovery Center (Integrated Opioid Treatment Program & Outpatient Services) located at 998 Crooked Hill Road, Brentwood, NY Schedule: Monday - Friday: 5pm - 9pm Saturday: 6:30am - 2pm Essential Duties: • Provide information regarding services, conduct phone screening, and record information in the intake book. Interact with referral sources, clients and staff in a professional, ethical and caring manner. • Answer/screen incoming phone calls; welcome and screen visitors; maintain reception area appearance; maintain knowledge of staff schedules. • Conduct pre-intake telephone screening, schedule intake appointments and record relevant intake information in the intake log. • Collect client fees, issue receipts and record information in the computer. Collect all Medicaid client cards on a daily basis and swipe card using Medicaid machine. Report any benefit denials to appropriate staff. • Maintain efficient and understandable filing system for administrative and clinical records; update filing system on a periodic basis. Ensure charts are well organized. • Maintain a supply of forms and pre-arranged intake folders. Disassemble charts of discharged clients and files appropriately. • Input all daily client activity and client demographic information in the computer. • Monitor the following internal records: Caseload updates, clinic appointment books, toxicology client roster, etc. • Schedule medical, psychiatric and intake appointments for clients as needed. • Assist in safeguarding clients’ confidentiality in accordance with pertinent regulations, which include HIPAA and CFR42, Part 2. • Assist in the maintenance and order of office and toxicology supplies. • Assist in maintenance of the physical plant; reporting needed repairs in a timely manner; respond appropriately to emergencies; utilizing appropriate agency resources in seeking to improve physical plant function and safety. • Perform other duties as assigned. Minimum Requirements: • 2-4 years of administrative work; substance abuse or allied health background a plus. • Must be amenable to hours. Preferred Qualifications: • Bilingual English/Spanish preferred. Monday - Friday 5pm - 9pm Saturday - 6:30am - 2pm