Description Purpose: To provide confidential, accurate, and timely secretarial support to the Director and/or department you are supporting. To ensure communication and documentation is handled in a professional and confidential manner. To act as a liaison between the employees and the Director you support. Status: Non-Exempt Qualifications: • High School diploma required, Associate’s Degree preferred. • One [1] year clerical experience. • Ability to accurately and timely perform data entry and filing duties. • Edits work for spelling and grammar, presents numerical data effectively and is able to accurately read and interpret written information. Monitors own work for quality. • Ability to organize and prioritize work; uses time efficiently. • Ability to work independently. • Ability to maintain confidentiality. • Strong typing and computer skills. • Experience with Microsoft Office Products (Word, Excel, Outlook); proficiency in Word and Excel required. • Adapts to changes in the work environment, manages competing demands, and is able to deal with frequent change, delays or unexpected events. • Demonstrated ability to communicate effectively in oral and written form. Excellent verbal and written communication skills. • Excellent organizational, time management, and interpersonal skills, as well as attention to detail. • Adherence to Agency policies including Attendance Policy. • Valid NYS Driver’s License acceptable to Agency insurance standards, preferred. Maintenance of valid insurance and registration and provide proof of insurance if using own vehicle. Physical/Cognitive Requirements: • Sitting for extended periods of time. • Use of computers and/or writing for extended periods of time. • Exposure to office equipment/chemicals. • Bending, reaching, pulling, and pushing in the course of filing and miscellaneous clerical work. • Speaks clearly and remains calm in stressful or demanding situations. Responsible to: Department Director/Designee Requirements Essential Functions: • To act as a liaison between the employees and the Director you support. • To assist with the management of the Director’s/Assistant Director’s calendar/schedule(s) and phone/messages, assuring appropriate access to Director/Assistant Director by others. • To accurately, timely, and confidentially type/file/copy/distribute materials for Director/Assistant Director, as requested. • To coordinate and ensure dead filing and storage. • To type/file/copy/fax/distribute material for the Director of Independent Services and Self Direction staff including Start Up and Support Brokers, Fiscal Intermediaries and other Self Direction staff as requested. • To update personal information sheets as directed. • To prepare and maintain any files, binders, books, records for the department as requested by the Director. • To perform paper and system audits as necessary/requested. • To take and maintain accurate meeting minutes. • Ensure filing is done accurately and timely. • To assist with data entry/report creation and running/databases/clerical functions, as assigned. • To assist with secretarial coverage for the Executive Director and Front Desk/Reception coverage as necessary. • To assist with Agency mail distribution, confidentially and accurately, as necessary. • Any and all other related duties as requested/required by supervisor(s).