Administrative Assistant 32 Hours Weekly Castle Partial Hospitalization Program (PHP) at 1000 Atlantic Avenue Camden 08104 Monday & Thursday 10:30A-6:30P/Friday- Off Salary: $19.00-$21.00 per hour MUST have: • a high school diploma or equivalent. • 1-2 years clerical/secretarial experience preferable in a hospital or health care setting. Reports directly: Program Director Manage daily operations of the programs front desk, including scheduling, billing, registering and phone. Responsibilities: • Performs secretarial duties necessary for administrative and/or clinical departments of the organization. Relieves department heads and other department supervisory personnel of routine and general office duties. • Prepare and compose routine correspondence, memoranda, reports, etc. • Receive and screen incoming calls, answering routine inquires and routing calls to appropriate individuals. • Schedule and maintain calendar of appointments, meetings, and related arrangements. • Open and distribute mail. • Record, prepare, and distribute minutes of meetings. • Work independently on special projects as assigned. • Order supplies necessary for program. • File documentation in the medical record. • Enter patient registration and billing information into computer daily. • Adheres to confidentiality of patients/families in CASTLE Outpatient Program. Qualifications: • High school graduate or equivalent. • 1-2 years clerical/secretarial experience preferable in a hospital or health care setting. • Excellent communication, organizational and strong interpersonal skills required. • Must have excellent telephone skills, knowledge of mental health language (DSM) preferred. • Knowledge of office procedures, equipment and systems including telephone, fax, copy machine, calculator and knowledge of work processing packages. • Knowledge of budgets and budget preparation preferred. EEO/M/F/D/V #IND