We are seeking an Administrative Specialist who will provide varied administrative support ranging from standard to complex for an individual, group, and/or unit requiring high level expertise and independent decision making. Works on administrative assignments that require research, initiative, independent discretion, and specialized knowledge and abilities. Leads or assists with ad-hoc or recurring projects. Responsibilities require significant collaboration and coordination with others within and outside of the unit and extensive knowledge of the organization. Specific Duties & Responsibilities * Independently manage complex calendars and meeting schedules based on an understanding of shifting priorities. * Provide preparation for meetings, presentations, and discussions by gathering critical details to facilitate timely responses and task management. * Support staff management and team meetings, and provide follow-up on action items. * Anticipate departmental needs by prioritizing incoming work to ensure timely and effective resolution and following up with deadlines, drafts, reminders. * Lead or significantly contribute to recurring or ad-hoc projects, including providing support or guidance to other staff. * Assist with planning and conduct of events as needed. * Perform general office management necessary for efficient operations. e.g. assisting with space issues, room reservation requests, technology needs, etc. * Ensure timely processing and submission of travel reimbursements, online payments, purchase orders, and non-employee expense reimbursements. * Locate and compile information to format and produce reports, graphs, tables, records, and other sources of information. * Responsible for answering questions, providing guidance, and disseminating information. * Interpret and communicate operating policies. * Proactively identify and assist with the resolution of administrative problems. * Maintain high-level knowledge of the informal and formal department goals, standards, policies, and procedures including familiarity with other departments in the school/division. * Other duties as assigned. Minimum Qualifications * Bachelor’s Degree. * Four years of progressively responsible administrative experience, with experience working on special projects and assignments. * Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Technical Qualifications & Specialized Certifications * Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint. Technical Skills & Expected Level of Proficiency * Calendar Management - Advanced * Financial Administration: -Advanced * Interpersonal Skills -Advanced * Meeting Coordination - Advanced * Office Procedures - Advanced * Oral and Written Communications - Advanced * Organizational Skills - Advanced * Report Writing - Intermediate The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. * * * Classified Title: Administrative Specialist Role/Level/Range: ATP/03/PC Starting Salary Range: $55,145 - $96,760 Annually (Commensurate w/exp.) Employee group: Full Time Schedule: Monday to Friday: 8:30am – 5:00pm FLSA Status: Exempt Location: Hybrid/School of Public Health Department name: Epidemiology Personnel area: School of Public Health