Administrative Assistant For Warehouse ADMINISTRATION – ROANOKE DC Key Responsibilities include, but are not limited to: • General reception tasks, badge system maintenance, parking lot oversight • Prepare outgoing and special reports while obtaining necessary data and information from various sources • Identify problems and conduct research necessary to assemble information for review • Log and attain signatures for basic billing documents • Manage warehouse attendance tracking and documentation • Coordinate employee luncheons, set up and tear down of lunches, dinners for business meetings • Maintain supply inventory, order food and supplies • Schedule interviews and conduct drug screens for entry level candidates • Assist in the development of presentation materials. • Assist with and/or assume responsibility for a variety of small projects as assigned by a variety of departments • Perform filing and other general administrative tasks • Make travel arrangements and arrange itineraries. • Back up Executive Admin Assistant • Back up weekly payroll and check printing and pay discrepancy research / missing checks – to include off cycles • Back up bobblehead creation and ordering – AOM tracking • Back up gate card creation and maintenance + parking lot oversight • Back up for compiling reports • Back up monthly new hire, birthday, AOM, and anniversaries tracking +PowerPoints, +order supplies • Back up Petty Cash administration and reconciliation • Pick up mail and drop off at Post Office or Lock Box • Other duties as assigned. Qualifications: • Proficient in office skills with a very strong emphasis on Microsoft Office Suite software skills (i.e. Word, Excel, PowerPoint, Outlook) • Considerable experience managing multiple and high-level priorities simultaneously is required at this level • Must be able to prioritize work assignments to complete tasks timely and accurately • Strong communication skills; oral and written • Significant customer service experience, utilizing strong interpersonal skills required • Confidential in nature, ability to handle sensitive information with discretion • Strong aptitude with numbers, attention to detail • Detailed knowledge of company operations, organizational procedures and personnel • Thorough knowledge of technical and business vocabulary • Good analytical and problem-solving skills • Strong Team Player – ability to work with multiple team members on a variety of assignments