Responsibilities: • Manage complex calendars for multiple leaders, prioritizing competing requests, coordinating schedules, and exercising sound judgment to ensure effective use of executive time. • Schedules meetings, coordinates location, notifies parties, and tracks attendance. Makes travel arrangements and orders refreshments if necessary. • Follows established procedures and guidelines, with opportunity to exercise independent judgement. Provides guidance to lesser experienced administrative staff. • Types and/or prepares memos, correspondence, reports, meeting minutes, presentations, and other materials. • Maintains calendar for department and leader. • Orders and inventories department office supplies as needed. Monitors expenditures. • Edits, formats, and produces various types of documents with attention to detail. • Performs data entry and maintains both paper and electronic filing/archiving systems. • Supports individual team members with diary management and scheduling. • Participates in special projects and performs other duties as assigned. Qualifications: • Minimum of three years administrative or secretarial experience, preferably in a medium to large size department in a corporate setting. • High school diploma or an equivalent combination of training and experience; Associate's degree or Secretarial School degree preferred. • Proven experience supporting multiple executives simultaneously. • Demonstrated success managing complex calendars across multiple time zones. • Experience coordinating extensive travel for executives or sales leaders. • Exceptional organizational skills and attention to detail. • Advanced proficiency in Microsoft Outlook, Teams, Word, PowerPoint, and Excel. • Ability to work independently, prioritize multiple demands, and adapt quickly to changing priorities. Preferred Qualifications: • Experience supporting sales, distribution, wealth management, financial services, or client-facing leadership teams. • Experience supporting senior leaders with frequent travel schedules and complex itinerary management. • Experience coordinating large meetings, leadership events, and external client engagements. Special Factors Sponsorship Vanguard is not offering visa sponsorship for this position. About Vanguard At Vanguard, we don't just have a mission—we're on a mission. To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best. How We Work Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.