Ohana is seeking an Administrative Assistant located in Chantilly, VA. The Administrative Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas within the NRO Directorates. • The nature of Administrative Assistant work varies from transactional in nature to complex tasks which demands a high degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements. • Maintain a schedule of appointments for office chiefs and deputy chiefs • Answer routine telephone calls, direct calls and take messages • Greet office visitors • Retrieve, sort, and distribute incoming mail, and other publications/documents • Arrange for the delivery of outgoing mail/packages with the mailroom • Prepare travel/training arrangements and process travel/training accounting/vouchers for the office managers • Draft, proofread, edit and coordinate official office correspondences • Draft documents such as standard operating procedures, spreadsheets, presentations and reports • Maintain program records filing/storage and archival as appropriate • Administer databases and spreadsheets to include managing user accounts and accesses, creating reports, and performing updates • Prepare recall rosters and maintain office organization charts • Manage routine website content updates and coordinate more complex website changes with web and graphics team • Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites • Support TIER actions, assign actions to the appropriate divisions or branches, follow up on actions, coordinate responses in a non-conflicted manner for senior management review, provide status reports, and participate at Enterprise-wide TIER meetings as required • Coordinate office renovations and relocation activities • Recommend innovative processes to improve the efficiency and effectiveness of the office • Maintain Directorate supply stock by monitoring supply levels and ordering supplies/equipment as needed • Participate in meetings and events; may serve as recorder • Perform administrative back up support for other offices within the Directorate • TS/SCI with Poly • HS Diploma plus 6 years of experience • Strong interpersonal skills • Detail-orientated • Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience • Ability to participate productively as a contributing member in a team environment • Proficient in the use of Microsoft Office, standard computer applications and ability to learn customer collaboration tools • Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly • Experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance