Overview The Administrative Assistant is responsible for providing administrative support to the Department of Clinical Education. Responsibilities The Administrative Assistant to the Department of Clinical Education will be able to: • Provide professional and friendly customer service through answering incoming calls, e-mail correspondence, welcoming and directing students, and providing program information. • Assist the Dean, Directors, and Coordinators in completing operational tasks of the department. • Prepare written transcripts of the student's performance in medical school also known as Medical Student Performance Evaluation (MSPE's). • Manage and efficiently organize digital and, when necessary, paper filing systems for the department. • Handle general clerical needs of the office including copying, faxing, filing and responding to telephone inquiries. • Order and replenish supplies for the department when needed. • Complete credentialing/recredentialing process for new and continuing clinical adjunct faculty. • Compile and maintain current and accurate data for all clinical preceptors, maintaining copies of current state licenses, board certifications, malpractice coverage, and appointment files in the credentialing database. • Maintain and provide data and reports on preceptors and department faculty and physicians for yearly surveys and questionnaires. • Schedule meetings with respective hospital/affiliated sites. • Assist and coordinate the scheduling of department meetings and campus communications. • Review and submit all department invoices for payment processing. • Assist in maintaining and managing the Assistant Dean of Clinical Education's calendar and availability. • Assist in the coordination of department faculty development events, student facing events, and meetings with affiliate sites. • Transcribe minutes for committee meetings, as assigned. • Clear and timely communication with the Dean and department of pending and completed tasks. • Other duties assigned by the Dean or Directing Supervisor. Qualifications Education/Experience • Bachelor's degree or 1-year + of administrative experience. Knowledge/Skills/Abilities • Strong organizational skills. • Ability to multi-task. • Strong interpersonal and communication skills. • Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook. Maximum Salary Minimum Salary