Executive Assistant Overview • The Executive Assistant provides high-level administrative support to the Chief of Staff, ensuring seamless operations within the President's Office. • Act as a liaison between executives, employees, students, external stakeholders, and community partners, fostering effective communication and collaboration. • Coordinate daily administrative operations, including scheduling, event planning, and managing executive communications and materials. • Independently manage complex administrative functions, exercising discretion and sound judgment in handling confidential information. • Support institutional priorities and initiatives through project coordination, research, and preparation of reports and presentations. • Maintain and update records and databases, ensuring accuracy, integrity, and compliance with retention requirements. • Coordinate travel arrangements and logistics for the executive office, ensuring smooth execution of commitments. • Develop and maintain administrative systems and procedures to improve efficiency and effectiveness of the executive office. • Establish and maintain effective relationships with leadership, faculty, staff, and external stakeholders. Executive Assistant Key Responsibilities & Duties • Provide executive-level administrative support, ensuring confidentiality and discretion in all tasks. • Serve as the primary point of contact for inquiries directed to the executive office. • Manage and prioritize the executive's calendar, scheduling meetings, events, and engagements. • Coordinate meetings and events, including logistics, agendas, and follow-up activities. • Prepare, edit, and distribute executive communications, reports, and presentations. • Conduct research and analysis to support decision-making and institutional initiatives. • Facilitate administrative processes, recommending improvements to workflows and systems. • Coordinate travel arrangements, including transportation, lodging, and itineraries. • Support College-wide initiatives, collaborating with internal and external partners for successful execution. Executive Assistant Job Requirements • Associate degree in business administration, public administration, or a related field required. • Minimum of five years of progressively responsible administrative experience, including executive-level support. • Proficiency in managing complex schedules, coordinating events, and preparing executive communications. • Strong organizational skills with the ability to handle confidential information discreetly. • Experience in higher education or supporting senior-level executives preferred. • Bachelor's degree in business administration, communications, or related field is a plus. • Proficiency in office software and systems for records management and communication. • Ability to establish and maintain effective relationships with diverse stakeholders. • Strong analytical and problem-solving skills to support institutional priorities.