Executive Assistant Overview • The Executive Assistant provides high-level administrative support to the Chief of Staff, ensuring efficient operations within the President’s Office. • Coordinate daily administrative tasks, acting as a liaison between executives, employees, students, and external stakeholders. • Manage complex scheduling, event coordination, and communications to support institutional priorities and initiatives. • Prepare and edit executive communications, reports, and presentations with a focus on accuracy and professionalism. • Handle confidential information with discretion, ensuring compliance with records retention requirements. • Support special projects and initiatives through planning, tracking deliverables, and coordinating stakeholders. • Develop and maintain administrative systems to enhance efficiency and communication within the executive office. • Coordinate travel arrangements and logistics for the executive, ensuring smooth execution of commitments. • Establish effective relationships with internal and external stakeholders, fostering collaboration and communication. Executive Assistant Key Responsibilities & Duties • Provide executive-level administrative support, managing schedules, communications, and confidential information. • Coordinate meetings and events, including logistics, agendas, and follow-up activities. • Prepare and distribute professional documents, reports, and presentations for executive use. • Conduct research and analyze information to support decision-making and institutional initiatives. • Facilitate administrative processes, recommending improvements to workflows and procedures. • Maintain accurate records and databases, ensuring compliance with organizational policies. • Coordinate travel arrangements, including transportation, lodging, and itineraries. • Support college-wide events and initiatives, collaborating with internal departments and external partners. • Develop and maintain systems to improve communication and efficiency within the executive office. Executive Assistant Job Requirements • Associate degree in business administration, public administration, or a related field. • Minimum of five years of progressively responsible administrative experience, including executive-level support. • Preferred bachelor’s degree in business administration, communications, or higher education administration. • Experience in higher education or supporting senior-level executives is advantageous. • Strong organizational skills with proficiency in managing schedules, events, and communications. • Ability to handle confidential information with discretion and sound judgment. • Proficiency in office software and systems for records management and communication. • Excellent interpersonal skills to establish effective relationships with diverse stakeholders. • Capability to manage multiple priorities and deadlines in a dynamic environment.