Executive Assistant Overview • The Executive Assistant role supports high-level leadership team members in a dynamic, fast-paced environment. • This position requires hybrid work, with four days onsite and one day remote weekly. • Collaborate with cross-functional teams to ensure operational efficiency and seamless executive support. • Handle confidential information with discretion and professionalism, ensuring trust and reliability. • Manage complex schedules, coordinate meetings, and prioritize competing requests effectively. • Prepare executive-level communications, presentations, and reports with accuracy and attention to detail. • Support special projects and contribute to the overall success of the department. • Facilitate travel arrangements, including itineraries, accommodations, and logistics for domestic and international trips. Executive Assistant Key Responsibilities & Duties • Provide comprehensive administrative support to senior executives, ensuring seamless daily operations. • Coordinate internal and external meetings, including leadership and Board activities. • Manage executive calendars, prioritizing competing deadlines and shifting priorities. • Prepare agendas, presentations, and correspondence for executive-level communications. • Process expense reports, invoices, and administrative transactions promptly and accurately. • Organize department records, track deliverables, and coordinate administrative workflows. • Plan and execute department meetings, team events, and leadership offsites. • Serve as a point of contact for stakeholders, providing high-quality support and responsiveness. Executive Assistant Job Requirements • Bachelor’s degree preferred; high school diploma or equivalent required. • Minimum of 5 years of executive administrative experience, preferably supporting C-suite executives. • Proven ability to manage multiple priorities in a fast-paced environment. • Exceptional organizational skills and attention to detail. • Advanced proficiency in Microsoft Office Suite and ability to learn new technologies. • Strong written, verbal, and interpersonal communication skills. • Experience supporting Board of Directors activities is a plus. • Collaborative team player with a proactive, solution-oriented approach.