Overview • Provide high-level administrative support to attorneys, ensuring seamless operations and efficient project execution in a dynamic legal environment. • Coordinate schedules, travel arrangements, and meeting logistics, resolving conflicts and ensuring timely communication. • Prepare, proofread, and finalize legal documents and correspondence, maintaining accuracy and professionalism. • Collaborate with internal teams to streamline processes and enhance project outcomes. • Support billing processes, ensuring accuracy and timely delivery of invoices to clients. • Maintain organized electronic and physical filing systems for easy access to legal documents. • Conduct research to support case preparation and executive briefings, compiling relevant data effectively. • Utilize legal software and tools to manage documents, cases, and virtual collaborations efficiently. Key Responsibilities & Duties • Act as a liaison between attorneys, clients, and internal departments, ensuring clear communication and timely follow-ups. • Draft and edit legal documents, correspondence, and presentations with a focus on detail and accuracy. • Manage attorney calendars, coordinating meetings, deadlines, and travel arrangements effectively. • Oversee billing processes, addressing inquiries and ensuring compliance with firm policies. • Support onboarding processes for new attorneys, ensuring a smooth transition into the team. • Organize and maintain comprehensive filing systems, ensuring accessibility and compliance with legal standards. • Prepare agendas and materials for meetings, ensuring all participants are well-informed and prepared. • Mentor junior support staff, fostering skill development and professional growth. Job Requirements • High School Diploma or GED required; Bachelor’s degree in legal studies or related field preferred. • Minimum of 4 years of experience in an administrative role within legal or corporate settings. • Proficiency in legal software, document management tools, and virtual collaboration platforms. • Strong organizational skills with the ability to manage multiple priorities effectively. • Excellent written and verbal communication skills, with a keen attention to detail. • Experience in billing processes and client communication within a legal environment. • Ability to maintain confidentiality and handle sensitive information with discretion. • Adaptability to evolving tasks and willingness to learn new technologies and processes.