Executive Assistant to CEO Overview • The Executive Assistant to CEO will provide high-level administrative support to the CEO, ensuring smooth daily operations and communication. • This role involves managing schedules, coordinating meetings, and handling sensitive information with confidentiality and professionalism. • Facilitate communication within the organization and externally with clients and consultants to enhance efficiency. • Coordinate travel arrangements, process expense reports, and maintain accurate records for seamless executive operations. • Support marketing initiatives, proposals, and project management plans to align with organizational goals. • Organize special events, maintain contact databases, and manage deliveries to ensure smooth office functioning. • Provide general administrative support to the CEO and broader team, adapting to dynamic priorities. • Contribute to a collaborative and professional work environment, fostering team engagement and productivity. Executive Assistant to CEO Key Responsibilities & Duties • Manage the CEO’s calendar, appointments, and travel arrangements, ensuring optimal time management and efficiency. • Coordinate and prepare for meetings, including document preparation, scheduling, and logistical arrangements. • Handle expense reports, credit card reconciliations, and travel files promptly and accurately. • Assist in creating and formatting proposals, billing letters, and project management plans. • Maintain contact databases and facilitate communication with external stakeholders and internal teams. • Organize and coordinate special events, team activities, and office functions. • Support continuing education and professional licensing requirements for the CEO. • Provide general administrative support, including document management and workflow coordination. Executive Assistant to CEO Job Requirements • Bachelor’s degree in Interior Design or equivalent experience required. • Minimum of 6 years of executive or administrative experience; 8+ years preferred. • Proficiency in Microsoft Suite (Word, Excel, Outlook) and Adobe preferred. • Strong organizational, multitasking, and time management skills with attention to detail. • Exceptional verbal and written communication skills, maintaining confidentiality and professionalism. • Ability to work independently and collaboratively in a dynamic environment. • Experience in managing multiple priorities and administrative logistics effectively. • Reliable attendance on-site five days per week, adhering to office hours and policies.