Executive Administrative Assistant Overview • The Executive Administrative Assistant will provide high-level support to senior executives, ensuring seamless daily operations and strategic priority management. • This role involves managing complex schedules, coordinating international and domestic travel, and preparing detailed itineraries. • The position requires a proactive approach to handling competing priorities and anticipating executive needs in a fast-paced environment. • Candidates will have the opportunity to work closely with a dynamic administrative team, fostering collaboration and efficiency. • The role includes organizing confidential digital filing systems and preparing expense reports in compliance with company policies. • This position offers exposure to strategic business operations and direct interaction with senior leadership. • The client provides comprehensive benefits, including medical, dental, vision coverage, and a 401k plan with matching contributions. • This is a permanent, on-site role with opportunities for professional growth in a rapidly expanding organization. Executive Administrative Assistant Key Responsibilities & Duties • Manage complex calendars, scheduling meetings and appointments across multiple time zones with precision. • Coordinate domestic and international travel arrangements, ensuring seamless itineraries and addressing last-minute changes effectively. • Prepare and proofread agendas, briefings, and meeting materials, ensuring accuracy and thoroughness. • Collaborate with the administrative team to organize events, offsites, and meeting preparations. • Submit and reconcile expense reports promptly, adhering to organizational policies. • Maintain confidential filing systems, ensuring accessibility and security of documents. • Serve as a liaison to internal and external stakeholders, managing communications with discretion. • Support executives with personal administrative tasks as required, ensuring their priorities are met. Executive Administrative Assistant Job Requirements • Bachelor’s degree required, preferably in a relevant field. • Minimum of 7 years of experience in executive support roles; 10 years preferred. • Proficiency in Microsoft Office Suite and relevant software applications. • Exceptional organizational and multitasking skills with attention to detail. • Strong interpersonal, written, and verbal communication skills. • Ability to handle confidential information with discretion and sound judgment. • Willingness to work outside standard business hours and adapt to changing priorities. • Experience in financial services or asset management is advantageous.