Executive Assistant Overview • The Executive Assistant will provide high-level support to the Chief Legal Officer, ensuring seamless operations and effective communication within the legal department. • This role involves managing executive calendars, coordinating travel, and preparing detailed briefing materials for leadership meetings. • Candidates will engage in legal operations activities, supporting strategic initiatives and workflow improvements across the department. • The position offers exposure to advanced technology, including AI tools, to enhance efficiency and productivity. • Ideal for professionals with experience in legal, banking, or financial services operations seeking a dynamic and impactful role. • Contribute to the modernization of processes and adoption of automation solutions within the legal department. • Work closely with executive leadership on special projects and cross-functional initiatives involving compliance and risk management. • Join a growing organization with high-level visibility and opportunities for professional development. Executive Assistant Key Responsibilities & Duties • Manage complex executive calendars, scheduling meetings, and coordinating travel arrangements efficiently. • Prepare executive correspondence, meeting agendas, and briefing materials for leadership discussions. • Support legal operations activities, including process documentation and workflow improvements. • Assist in the adoption of emerging legal technologies, such as AI-assisted tools and automation solutions. • Coordinate cross-functional initiatives involving legal, compliance, and risk management teams. • Create professional presentations, reports, and executive summaries for leadership and board meetings. • Monitor executive communications, draft correspondence, and ensure timely follow-up on action items. • Organize logistics for board meetings, ensuring accurate preparation and distribution of materials. • Identify opportunities to improve departmental efficiency through technology and process enhancements. Executive Assistant Job Requirements • Bachelor's degree required, preferably in a related field. • Minimum of 5 years of experience supporting senior executives, with 7 years preferred. • Prior experience in legal, banking, or financial services operations is highly desirable. • Proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Word, and Excel. • Demonstrated interest in technology, automation, and AI tools to enhance efficiency. • Strong organizational skills with the ability to manage multiple priorities effectively. • Excellent written and verbal communication skills, with professional judgment and discretion. • Ability to handle confidential information and interact confidently with senior leadership. • Experience creating executive presentations and managing board-level communications.