Executive Assistant to Executive Director Overview • The Executive Assistant to Executive Director provides high-level administrative support to ensure efficient operations and strategic project management. • This role requires in-person presence four days per week, with one remote day as coordinated. • The position involves managing confidential information, prioritizing tasks, and maintaining organizational standards. • Candidates should demonstrate strong project management, organizational, and communication skills. • The role supports the Executive Director in strategic initiatives, board communications, and administrative tasks. • This position offers professional development opportunities and exposure to leadership-level operations. • Ideal for individuals seeking to contribute to a dynamic and impactful organization. Executive Assistant to Executive Director Key Responsibilities & Duties • Manage the Executive Director’s calendar, scheduling meetings and preparing necessary materials. • Draft and proofread correspondence, reports, and presentations for various stakeholders. • Coordinate logistics for board meetings, including setup, communication, and documentation. • Maintain board records and dashboards using Salesforce, ensuring data accuracy. • Assist with strategic projects, documenting minutes and action items during meetings. • Handle financial tasks such as processing invoices and managing expense reports. • Provide administrative support to the Chief Financial Officer as needed. • Adapt to evolving responsibilities and support organizational goals effectively. Executive Assistant to Executive Director Job Requirements • Bachelor’s degree preferred, with 1-3 years of relevant administrative experience. • Proficiency in Microsoft Office, Zoom, PowerPoint, Excel, and Salesforce. • Strong organizational and time-management skills to handle multiple priorities effectively. • Excellent written and verbal communication skills for professional interaction. • Ability to maintain confidentiality and discretion with sensitive information. • Self-motivated and proactive, capable of working independently with minimal supervision. • Experience in financial or budgetary tasks is advantageous. • Flexibility to adapt to changing work schedules and responsibilities.