Administrative Assistant Overview • The Administrative Assistant will provide essential administrative and legal support to attorneys in a dynamic law firm environment. • Assist attorneys specializing in litigation, residential, and commercial real estate practices, ensuring seamless workflow and client satisfaction. • Prepare legal documents, file pleadings, and manage discovery projects with precision and attention to detail. • Coordinate with clients, title companies, and lenders to facilitate transactions and maintain professional relationships. • Perform clerical tasks such as filing, photocopying, scanning, and maintaining office supplies inventory. • Support attorneys with time entry and docket management to ensure accurate record-keeping. • Contribute to the preparation of closing binders, recording packages, and disclosure statements. • Work in a hybrid arrangement, balancing on-site and remote responsibilities effectively. • Collaborate with a supportive team in a mid-sized law firm with diverse practice areas. Administrative Assistant Key Responsibilities & Duties • Prepare and file simple and pro forma pleadings with accuracy and compliance. • Manage docket schedules and assist attorneys with discovery projects. • Assemble closing binders and recording packages for real estate transactions. • Prepare sale/transfer documents and closing disclosure statements for legal proceedings. • Perform data entry tasks to update and maintain legal databases and records. • Provide administrative support, including filing, photocopying, and scanning documents. • Answer phone calls professionally, take messages, and ensure effective communication. • Maintain office supplies inventory and order necessary items promptly. • Assist attorneys with time entry and other clerical tasks to ensure operational efficiency. Administrative Assistant Job Requirements • Associate degree in a relevant field or equivalent experience is required. • Minimum of 1 year of experience in administrative roles; 2 years preferred. • Knowledge of administrative procedures and document management systems is essential. • Strong attention to detail and ability to prioritize multiple tasks effectively. • Familiarity with legal processes, including pleadings and discovery projects. • Proficiency in handling confidential information with discretion and professionalism. • Excellent communication skills and professional phone etiquette. • Experience in coordinating with clients, title companies, and lenders is advantageous. • Ability to work effectively in a hybrid work arrangement, balancing on-site and remote tasks.