Executive Assistant Overview • The Executive Assistant supports C-Suite leadership, ensuring seamless coordination and communication across the Finance department. • Collaborates with executives, stakeholders, and teams to manage daily operations and strategic initiatives. • Handles sensitive information with utmost discretion and professionalism. • Provides comprehensive administrative support, including scheduling, travel arrangements, and document preparation. • Coordinates leadership meetings, prepares executive materials, and ensures timely follow-ups. • Supports team engagement activities, internal communications, and special projects. • Manages expense reporting, document management, and other administrative operations efficiently. • Contributes to onboarding and offboarding processes and operational needs. • Offers a dynamic and collaborative work environment with growth opportunities. Executive Assistant Key Responsibilities & Duties • Coordinate calendars, travel, and meeting logistics for the CFO, ensuring prioritization and conflict management. • Prepare agendas, presentations, and documentation for leadership and board-related meetings. • Track action items, deadlines, and manage follow-ups across stakeholders. • Assist with Town Hall coordination, team engagement activities, and special projects. • Manage administrative operations, including expense reporting and document management. • Support onboarding/offboarding activities and internal communications. • Handle sensitive financial and organizational information with discretion. • Collaborate with cross-functional teams to ensure operational efficiency. • Maintain a high level of professionalism and confidentiality in all tasks. Executive Assistant Job Requirements • Bachelor’s degree with 5+ years of experience supporting senior executives, preferably in Finance or Legal. • Exceptional organizational and prioritization skills with attention to detail. • Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Teams, Word, and Excel. • Experience preparing executive materials and supporting leadership communications. • Strong judgment, problem-solving skills, and ability to manage competing priorities. • High level of discretion and confidentiality when handling sensitive information. • Ability to operate independently while collaborating effectively with teams. • Experience in coordinating meetings and managing operational needs. • Strong written and verbal communication skills for effective stakeholder engagement.