Executive Assistant Overview • The Executive Assistant role supports the Chief Legal Officer in a dynamic financial services environment, ensuring seamless operations and executive-level coordination. • Collaborate with senior leadership on strategic initiatives, enhancing operational efficiency and departmental productivity through innovative solutions. • Leverage technology and automation tools to streamline processes, improve workflows, and support organizational goals. • Gain visibility and contribute to high-level projects within a growing organization with expanding C-suite leadership. • Coordinate executive schedules, travel arrangements, and meeting logistics with precision and professionalism. • Assist in creating executive presentations, reports, and summaries for leadership and board meetings. • Serve as a trusted partner to the Chief Legal Officer, ensuring confidentiality and discretion in all matters. • Contribute to the adoption of emerging technologies, including AI tools, to enhance departmental capabilities. • Work on-site in a collaborative environment, fostering growth and innovation within the organization. Executive Assistant Key Responsibilities & Duties • Manage complex executive calendars, prioritizing competing demands and ensuring seamless scheduling. • Coordinate domestic travel arrangements, including recurring travel between key locations. • Prepare meeting agendas, briefing materials, and correspondence for executive-level engagements. • Support legal department initiatives, including process documentation and workflow improvements. • Assist in the adoption of AI-enabled tools and automation solutions to improve efficiency. • Draft and edit professional communications, presentations, and reports for leadership and board discussions. • Coordinate logistics for board and executive meetings, ensuring timely preparation of materials. • Monitor project timelines, deliverables, and action items across the legal department. • Facilitate cross-functional collaboration with compliance, risk, and executive stakeholders. Executive Assistant Job Requirements • Bachelor's degree required, preferably in a related field. • Minimum of 5 years of experience in executive support roles; 7 years preferred. • Experience supporting senior executives in legal, banking, or financial services environments. • Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Word, and Excel. • Demonstrated interest in technology, automation, and AI tools for process improvement. • Strong organizational skills with the ability to manage multiple priorities simultaneously. • Exceptional written and verbal communication skills, with attention to detail. • Ability to handle confidential information with discretion and professionalism. • Proven ability to build trust and serve as a reliable partner to executive leadership.