Executive Assistant Overview • The Executive Assistant role provides operational support to principals and staff in a dynamic family office setting. • Coordinate travel, manage schedules, and ensure seamless operations for a high-performing team. • Serve as the operational backbone for the organization, ensuring efficiency and professionalism. • Collaborate closely with the CFO to support organizational goals and initiatives. • Provide direct administrative support, including calendar management and expense tracking. • Opportunity to grow into an Office Manager or Chief of Staff role as the organization expands. • Work in a collaborative environment with additional perks like meditation sessions and volunteer days. • Health, dental, vision coverage for individual and family, plus 401k matching. • On-site role with potential for remote flexibility based on operational needs. Executive Assistant Key Responsibilities & Duties • Coordinate domestic and international travel, including flights, accommodations, and itineraries. • Manage complex calendars for principals and professional staff, resolving scheduling conflicts proactively. • Prepare travel updates and summaries of upcoming commitments and priorities. • Serve as the primary contact for office vendors, building management, and service providers. • Maintain organizational digital files, contracts, and correspondence efficiently. • Coordinate team events, offsites, and board meeting logistics as necessary. • Provide administrative support, including errands, mailings, and filings. • Support onboarding of new staff and contractors with office logistics and systems access. • Assist with ad hoc projects and initiatives across the organization. Executive Assistant Job Requirements • Bachelor of Arts (BA) degree required. • 7–10 years of experience in executive assistant roles, preferably in family office or professional services settings. • Proficiency in spreadsheet-based environments such as Excel or Google Sheets. • Experience managing complex domestic and international travel arrangements. • Demonstrated ability to manage multiple calendars for senior professionals. • High degree of discretion and professionalism in handling confidential information. • Strong written and verbal communication skills for drafting correspondence. • Organized, detail-oriented, and proactive with minimal supervision required. • Ability to adapt and thrive in a dynamic, fast-paced environment.