Executive Assistant / Office Manager Overview • The Executive Assistant / Office Manager role offers a dynamic opportunity to support executives and manage office operations in a professional investment environment. • Collaborate closely with the co-founders and General Counsel to ensure smooth administrative and operational workflows. • Handle scheduling, travel arrangements, and correspondence for senior executives, maintaining confidentiality and discretion. • Assist with legal document preparation, closing checklists, and investor reporting materials under the guidance of the General Counsel. • Oversee office management tasks, including vendor coordination, conference room setup, and event planning. • Contribute to maintaining organized shared drives and document management systems for efficient retrieval and version control. • Support a small, high-performing team in a fast-paced private equity environment focused on real estate investments. • Enjoy a competitive compensation package and a collaborative work culture emphasizing professional growth. Executive Assistant / Office Manager Key Responsibilities & Duties • Manage executive calendars, scheduling meetings, calls, and logistics to optimize workflows. • Coordinate domestic and international travel arrangements for executives and the investment team. • Draft and manage correspondence, ensuring accuracy and professionalism in all communications. • Assist with legal document execution, notarizations, and preparation of closing materials. • Plan and organize company events, retreats, and meetings to foster team collaboration. • Maintain office appearance, supplies, and coordinate with building management for maintenance requests. • Ensure confidentiality and discretion in handling sensitive legal, financial, and personal matters. • Support the General Counsel in managing investor reporting materials and document distribution. Executive Assistant / Office Manager Job Requirements • Bachelor’s degree in a relevant field is required for this position. • 10+ years of experience as an Executive Assistant, preferably in law firms or private equity environments. • Proficiency in MS Office programs, including Excel, Word, Outlook, and PowerPoint. • Strong organizational and communication skills, with attention to detail and proactive approach. • Experience coordinating legal documents, signature pages, and closing materials is preferred. • Knowledge of real estate transactions, corporate structures, and investment vehicles is advantageous. • NY Notary Public certification or willingness to obtain promptly is preferred. • Ability to work on-site and adapt to a fast-paced, dynamic environment.