Overview • Provide comprehensive administrative support to executives, ensuring efficient office operations and effective communication management. • Coordinate schedules, travel arrangements, and meetings, maintaining confidentiality and professionalism. • Manage office supplies, equipment maintenance, and vendor relationships to ensure smooth daily operations. • Handle sensitive information, representing executives in interactions with clients and stakeholders. • Oversee special projects and ensure timely completion of administrative tasks. • Maintain accurate records, files, and correspondence using Microsoft Office tools. • Support the team with calendar management, scheduling, and coordination of events. • Ensure compliance with office policies and procedures to maintain a professional environment. Key Responsibilities & Duties • Coordinate executive schedules, appointments, and meetings, ensuring all commitments are met promptly. • Manage office operations, including equipment maintenance and supply inventory. • Handle incoming communications, directing inquiries to appropriate personnel and maintaining confidentiality. • Prepare reports, correspondence, and meeting minutes using standard office formats. • Assist in organizing events, coordinating logistics, and monitoring required certifications for executives. • Oversee travel arrangements, including accommodations and agendas, for company personnel. • Troubleshoot IT and office equipment issues, liaising with vendors for resolution. • Maintain a clean, safe, and professional office environment by adhering to established procedures. Job Requirements • Associate of Arts (AA) degree or equivalent educational background required. • Minimum of 2 years of experience in office management or administrative support; 4 years preferred. • Proficiency in Microsoft Office Suite, including calendar management and document preparation. • Strong organizational skills with the ability to multitask and prioritize effectively. • Excellent verbal and written communication skills, maintaining professionalism under pressure. • Experience in construction, engineering, or architectural design industries is a plus. • Ability to handle sensitive information with discretion and confidentiality. • Physical ability to perform office tasks, including lifting up to 25 pounds occasionally.