Administrative Assistant/Office Manager Overview • The Administrative Assistant/Office Manager supports daily operations and executive management in a dynamic office environment. • Manages scheduling, communication, and travel arrangements for senior executives, ensuring efficiency and professionalism. • Coordinates office operations, supplies inventory, and equipment maintenance to maintain a productive workspace. • Handles sensitive information with confidentiality, representing the organization in interactions with clients and vendors. • Provides administrative support, including document preparation, mail handling, and meeting coordination. • Ensures compliance with office procedures, rules, and regulations, fostering a safe and clean environment. • Collaborates with IT vendors to troubleshoot and resolve technical issues, ensuring seamless operations. • Supports special projects and initiatives, contributing to organizational goals and objectives. • Maintains professional knowledge through workshops and publications, enhancing skills and expertise. Administrative Assistant/Office Manager Key Responsibilities & Duties • Coordinate and manage executive schedules, appointments, and meetings, ensuring timely reminders and updates. • Oversee office operations, including equipment maintenance, supply procurement, and vendor management. • Prepare and distribute correspondence, meeting minutes, and reports using standard office formats. • Handle incoming calls, emails, and inquiries, directing them to appropriate personnel or resources. • Maintain organized filing systems for correspondence, documentation, and records, ensuring accessibility. • Coordinate travel arrangements and agendas for executives, ensuring accuracy and efficiency. • Monitor office procedures and resolve operational issues through collaboration with relevant stakeholders. • Support IT operations by liaising with vendors for troubleshooting and system maintenance. • Assist in organizing and executing special projects, ensuring timely completion and alignment with objectives. Administrative Assistant/Office Manager Job Requirements • Bachelor of Art in Interior Design or equivalent educational background preferred. • Minimum of 2 years of experience in office management; 4 years preferred. • Proficiency in Microsoft Office Suite for calendar management and document preparation. • Strong organizational skills and ability to multitask in a fast-paced environment. • Excellent verbal and written communication skills for professional interactions. • Technical aptitude and ability to troubleshoot basic IT issues with vendor support. • Experience in construction, engineering, or architecture design industries is advantageous. • Ability to handle confidential information with discretion and professionalism. • Commitment to maintaining a clean, organized, and efficient office environment.