Position: Executive Administrative Assistant Location: Proximity to Roslyn NY Company/Industry: Well-established general contractor Schedule: Mon-Fri 100% in-office Salary: $75,000 - $95,000/yr depending on experience, flexibility for the right candidate, benefits offered Type: Direct Hire Key Responsibilities: • Review incoming and outgoing emails for the Director; identify priority items and route/delegate assignments to Estimators, Project Managers, and field personnel. • Rigorously follow up with project teams to ensure all project deadlines, proposals, and milestones are met on schedule. • Assist in preparing and organizing proposals, purchase orders, submittals, construction memos, and correspondence. • Oversee and maintain company-wide permits (DOB, DOT, and local municipal agency permits). • Maintain neat, structured physical and electronic project filing systems. • Assist in preparing and managing project billings, requisitions, and administrative financial documentation. • Maintain the Director’s calendar, organize daily priorities, and serve as the main point of contact for internal teams and external client inquiries. Requirements: • Minimum 1+ years of experience in construction administration, general contracting, or real estate development is required. • Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook). • Exceptional written and verbal communication skills; comfortable interacting with high-level clients, subcontractors, and municipal officials. • Outstanding multitasking and problem-solving abilities; thrives under pressure in a fast-paced environment. Compensation / Pay Rate (Up to): $75,000.00 - $95,000.00