ANV is a global specialty insurance platform operating across the United States, United Kingdom, and Europe. Backed by AmTrust Financial Services and Blackstone Credit & Insurance, we bring together a portfolio of established MGAs and specialist underwriting businesses delivering innovative insurance solutions across multiple markets. As a rapidly growing platform, ANV combines the strength of established insurance businesses with the opportunity and energy of a scaling organization. We are committed to underwriting excellence, entrepreneurial thinking, and empowering our people to make a meaningful impact as we continue to build the next generation of specialty insurance businesses. ANV Insurance is seeking an Executive Assistant to support our CFO and COO, performing a wide range of administrative and executive support to ensure the efficient operation of the organization. Responsibilities • Coordinate International and Domestic Travel and manage busy and complex schedules. • Handle/Manage all logistics of travel: car pick-up, lodging, flights, meetings, dining reservations • Prepare monthly expense reports • Register Executive and Direct Reports for conferences • PowerPoint, Excel, and Word proficiency • Strong Organizational aptitude • Manage all onboarding and new hire setup. • High volume phone coverage and email screening. Set up and clean-up up conference rooms before and after meetings. (For F&B and A.V. requirements, must coordinate with proper channels in advance.) • Preparation (printing, scanning, copying, binding) of meeting • Ad hoc research and clerical projects and assorted administrative tasks • Perform general clerical duties, including photocopying, printing, scanning, filing, faxing, and mailing • Handle requests for information and data • Resolve administrative problems and inquiries • Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors • Prepare agendas for meetings and prepare schedules (Prepare binders for conference events) • Assist with incoming mail process as needed • Periodic expense report reviews • Periodic Excel worksheets as they are assigned • Daily briefings, go over highlights for each day • End of the day briefing – follow-up (checklist on projects and tasks, status update) • Book personal appointments: I.E., Doctor/Dentist/Check-Up • Run errands when needed • Must be very familiar with Microsoft Teams/ Outlook Calendar • Assist Direct Reports when needed • Office Maintenance by filing and organizing reports and sensitive materials by placing them in proper binders and folders. • Greet incoming clients/guests. Then, escort them to designated conference rooms. • Arrange dining reservations when needed. • Confirm all appointments for the following day. • Launch all virtual meetings, be the facilitator (admitting all attendees to the meeting). Qualifications • Must have extended experience working in a corporate environment • Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy. • Must be able to interact and communicate with individuals at all levels of the organization. • Must have knowledge of a variety of computer software applications in word processing, spreadsheets, databases, and presentation software (MSWord, Excel, Access, PowerPoint) • Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines. • Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands. • Must be very consistent • Must be very professional with every interaction: emails, phone, in-person with both internal and external guests) especially clients. • Must adhere to office dress code and appearance. Education/Training/Experience Bachelor's Degree; three or years of experience in a financial, insurance, or similar corporate environment; or equivalent combination of education and experience.