Administrative & Order Processing Coordinator Location: Bend, OR (On-Site) Job Type: Full-Time | Hourly Schedule: Monday – Friday | 8:00 AM – 5:00 PM PST Compensation: $25.00 – $27.00 / hour Position Summary PrideStaff is seeking a highly detail-oriented and proactive Administrative & Order Processing Coordinator for a growing business in Bend. • Core focus on accurate data entry, ERP administration, and customer order processing. • Prepare, pack, and ship customer sample requests directly from the office. • Maintain office organization, file electronic records, and handle routine phone coverage. • Support invoicing, trade show administration, and light shipment coordination as training progresses. Key Responsibilities • Accurately enter, review, and maintain customer, lead, and order information using SAP and internal systems. • Process customer orders, verify details, and prepare shipping documents, proforma invoices, and customer invoices. • Receive, pack, and ship sample requests from the office while coordinating shipping records and documentation. • Support general office administration, including phone coverage, document management, calendar tracking, and ordering supplies • Track trade show administrative deadlines and enter new trade show or website leads into the system. • Coordinate light logistics, tracking shipments, and communicating basic updates with carriers and warehouses. • Review data and documentation for accuracy, correcting discrepancies or escalating complex issues to Operations. Qualifications & Requirements • 3+ years of experience in administrative support, order processing, office operations, or data entry. • Strong proficiency in Microsoft Word, Excel, and Adobe Acrobat (PDFs). • Experience with SAP Business One or a similar ERP system is strongly preferred. • Exceptional attention to detail, strong communication skills, and excellent follow-through. • Ability to work independently in a fast-paced environment with shifting priorities. • Ability to lift up to 60 lbs to assist with sample packaging and shipping.