Executive Assistant Overview • The Executive Assistant will provide direct support to the CEO, ensuring seamless operations and effective communication. • This hybrid role offers a dynamic environment with opportunities to engage with investors, vendors, and internal teams. • Coordinate schedules, meetings, and travel arrangements for the CEO and Head of Investor Relations. • Act as a liaison between the CEO and various departments, managing confidential and time-sensitive materials. • Contribute to the planning and execution of company events, fostering a collaborative team culture. • Support special projects and administrative tasks, ensuring organizational efficiency and attention to detail. • Collaborate with executive assistants and operations staff to maintain smooth office operations. • Enhance the firm's professional image through polished communication and proactive support. Executive Assistant Key Responsibilities & Duties • Manage the CEO’s calendar, scheduling internal and external meetings with prioritization and timeliness. • Plan and coordinate business travel arrangements, including detailed itineraries and logistics. • Prepare and submit expense reports for the CEO and Head of Investor Relations. • Screen calls and messages, ensuring excellent telephone manners and prioritization. • Organize and coordinate company events, collaborating with internal and external teams. • Assist with special projects, including maintaining licenses and memberships for the CEO. • Collaborate with other executive assistants and operations staff on office responsibilities. • Provide administrative support to ensure smooth operations and effective communication. Executive Assistant Job Requirements • Bachelor’s degree preferred; minimum of two years of college required. • 5+ years of corporate experience in a similar position; maximum of 10 years. • Strong organizational and time management skills with the ability to multitask. • Proficiency in Microsoft Office; experience with Concur or Salesforce is a plus. • Excellent communication skills via email and phone; high attention to detail. • Ability to maintain discretion and confidentiality in all tasks. • Team-oriented with strong collaboration skills; proactive and initiative-driven. • Professional demeanor and polished appearance to represent the firm effectively.