Executive Assistant Overview • The Executive Assistant will provide high-level support to the Chief Legal Officer in a dynamic, fast-paced environment. • This role offers visibility within a growing organization with expanding C-suite leadership. • Manage complex scheduling, travel arrangements, and executive communications with precision and discretion. • Coordinate board meetings, prepare agendas, and track critical deliverables effectively. • Support a senior executive with significant travel and demanding schedules, ensuring seamless operations. • Anticipate needs and proactively address challenges to ensure smooth executive functioning. • Collaborate closely with the legal team to maintain administrative excellence. • This is a contract-to-hire opportunity with potential for long-term growth. Executive Assistant Key Responsibilities & Duties • Manage and maintain a complex and evolving executive calendar with accuracy and foresight. • Coordinate extensive domestic travel arrangements, ensuring seamless transitions and scheduling buffers. • Monitor and prioritize incoming communications, summarizing key information for executive review. • Prepare meeting agendas, materials, and briefing information for board and executive meetings. • Track deadlines, commitments, and deliverables to ensure timely completion of tasks. • Maintain detailed records of action items and follow-up responsibilities for executive meetings. • Communicate proactively with internal and external stakeholders to facilitate executive priorities. • Partner with the legal team to ensure seamless administrative coordination and support. Executive Assistant Job Requirements • Minimum of 5 years of experience as an Executive Assistant supporting senior executives or legal professionals. • Preferred experience includes 7 years in similar roles within legal departments or law firms. • Exceptional skills in calendar management, travel coordination, and communication handling. • Proficiency with Microsoft Office Suite, Outlook, and virtual meeting platforms. • Ability to manage confidential and sensitive information with discretion and professionalism. • Strong organizational skills and ability to prioritize multiple tasks effectively. • Demonstrated ability to work independently and anticipate executive needs proactively. • Comfortable working in a fast-paced environment with occasional after-hours communication.