Overview Colliers Engineering & Design is seeking a highly organized and detail-oriented Administrative Professional to join our growing Health & Safety team in Holmdel, NJ. In this key role, you'll help support the day-to-day operations of a dynamic team, providing administrative assistance across the business unit while contributing to important health and safety initiatives. This position offers a hybrid work arrangement; however, candidates must be able to work a minimum of three days per week in our Holmdel, NJ office to support collaboration and business needs. Responsibilities • The essential functions and job duties listed below are representative of the common administrative tasks performed. This list is not all-inclusive of tasks performed and may vary based on the needs of the Supervisor. • Perform scanning and filing duties. • Assist in preparing mail and outside packages for delivery. Coordinate hand deliveries when needed. • Prepare, proof-read, finalize, and distribute letters, memos, correspondence, transmittals, proposals, applications, reports, and other materials. • Scan, save and distribute all incoming mail to the appropriate person. • Schedule and organize activities such as meetings and lunch and learns, including managing calendars, providing instructions for training purposes, preparation, and distribution of meeting minutes, as well as ordering food. • Manage telephone calls for assigned staff, as required. • Use, and enforce use of, Colliers Engineering & Design standards with all staff, including proper file structure, use of templates, file naming conventions, etc. • Manage H&S training records and work with staff for completion by due date. • Assist with BST, Concur & Unanet tasks (timesheets, expenses, project initiation, etc.) as assigned. • Perform monthly credit card submittal. • Perform and monitor MVRs of company drivers. • Create appointments in compliance with medical surveillance program. • Provide backup support for PPE requests. • Manage new hires regarding H&S training and PPE. • Complete additional tasks as needed. Qualifications • Associates/Vocational or related training education. • 3+ years of related office experience. • Knowledge of OSHA and other H&S regulatory agencies. • Strong organizational skills with the ability to prioritize and multi-task. • Proficient in Microsoft Office Suite/O365 applications. • Ability to problem-solve. • Resourceful and proactive. • Display professionalism in handling sensitive and confidential information. • Ability to identify, analyze, communicate, and implement process improvements. • Ability to support remote management. • Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions. Compensation: $20.57 to $36.22 per hour (depending on qualifications) What We Offer At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities. This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week. We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities. Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!