Job Title: Executive Admin Location: Edison, NJ Job Purpose: The Executive Admin is responsible for delivering comprehensive administrative support to the Regional CEO, enabling effective leadership, decision-making, and execution of business objectives. Through exceptional organization, coordination, and discretion, the role ensures the seamless management of executive priorities, communications, travel, and strategic initiatives. Key Responsibilities: • Administer general administrative support plans and processes for the Regional CEO • Manage professional and personal scheduling for Regional CEO, including agendas, email, phone calls, and other company logistics. • Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives. • Manage Regional CEO’s travel logistics and activities, including accommodations, transportation, and reimbursements. • Provide administrative and office support, such as typing, dictation, and spreadsheet and PowerPoint creation. • Maintain professionalism and strict confidentiality with all materials. • Support coordination for meetings. • Gather information, data and trends to formulate concept and content of complex decision papers and presentations. • Provide input to develop process and quality standards in the relevant board/ department/ division. • Use best practices, address recurring issues and suggest enhancements in administrative support processes and systems to increase effectiveness and efficiency. Qualifications: • 5+ years of experience in an administrative role reporting directly to upper management required. • Experience overseeing expenses and reimbursements. • Excellent written and communication skills. • Advanced proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint). • Proficiency with office productivity tools and an aptitude for learning new software and systems. • Attention to detail. • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects. • Flexible team player, willing to adapt to changes and unafraid of challenges. • Ability to maintain confidentiality of information related to the company and its employees. • Physical ability to: communicate clearly and accurately, operate a computer and other office equipment. Key Competencies • Action Oriented • Interpersonal Savvy • Collaborative • Ensures Accountability • Resourcefulness • Communicates effectively • Optimizes Work Processes You’ll be rewarded in many ways, such as: • Belong to a diverse and dynamic culture that promotes inclusion, growth, and development. • Participate in comprehensive compensation (competitive salary and bonus incentive plan), benefits (including medical, dental, and vision), generous PTO plan (including sick days and Floating Holidays, and a 401k match. • Enjoy a hybrid work environment. Pay range: $80,000-100,000/yr total compensation, based on experience. To learn more about Hillebrand Gori, please click HERE.