Description The Executive Administrative Assistant will provide high-level administrative support. The role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast paced environment. Essential Duties/Responsibilities to be performed with or without accommodation • Calendar Management: Coordinate and manage complex schedules including arranging meeting, appointments, and travel itineraries. • Communication: Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing communications, emails and phone calls. • Information Management: Organize and maintain sensitive information, document, and files, ensuring confidentiality and accessibility. • Meeting Coordination: Prepare agendas, take minutes and distribute materials for meetings ensuring seamless communication and follow-up on action items. • Project Support: Assist in various projects, and initiatives, including research, data analysis, and presentation preparation to support strategic decision-making. • Relationship Management: Build and maintain strong relationship with key stakeholders, both internally and externally, to facilitate effective collaboration and communication. • Expense Management: Process and track expense reports, invoices and reimbursement in a timely and accurate manner. • Office Operations: Handle administrative tasks such as ordering supplies, managing office equipment, and coordinating office events or functions. • Travel Arrangements: Coordinate travel logistics, including flights, accommodation, transportation, ensuring smooth travel experiences for executives. • Prioritization: Anticipate needs and proactively manage competing priorities, deadlines, and requests to optimize executive productivity. Requirements Qualifications: • Bachelor’s Degree in Business Administration, Management, or related field is preferred • Proven experience as an executive assistant or similar role. • Strong proficiency in Microsoft Office Suite and other relevant software applications • Exceptional organizational and time management skills with acute attention to detail. • Excellent communication and interpersonal abilities, with a high level of professionalism and discretion. • Ability to work independently, prioritize tasks, and adapt to changing priorities in a dynamic environment. • Discretion and confidentiality in handling sensitive information and confidential matters. Work Environment and Physical Demands required to perform essential functions • Moderate noise (business office with computers, phone, printers, light traffic) • Ability to sit at a computer for an extended period of time • Regularly required to sit, stand, talk, hear, and use hands and fingers to operate a computer keyboard and telephone • Specific vision abilities include close vision requirements due to computer work • Ability to lift up to 20lbs MTC Holding Corporation is an equal opportunity employer