Description Position Overview Fermi America is developing next-generation energy and infrastructure solutions that support America's growing power, technology, and industrial needs. As we continue building a world-class organization, we are seeking an experienced Executive Assistant to serve as a trusted partner to our Chief Human Resources Officer (CHRO). This is a highly visible role requiring exceptional organization, sound judgment, discretion, and professionalism. The Executive Assistant will play a critical role in helping drive organizational effectiveness, supporting executive priorities, and ensuring seamless coordination across the business. Key Responsibilities Executive Partnership & Calendar Management • Manage a complex and dynamic executive calendar, coordinating meetings, travel, and strategic priorities. • Partner closely with other executive assistants to ensure alignment across leadership calendars and business initiatives. • Anticipate scheduling conflicts, prioritize competing demands, and proactively resolve issues. • Coordinate domestic travel arrangements, itineraries, accommodations, and expense reporting. • Ensure the CHRO is prepared for meetings through the development of agendas, briefing materials, and supporting documentation. Executive Representation & Stakeholder Coordination • Serve as a trusted representative of the CHRO when engaging with executives, employees, external partners, and executive search firms. • Maintain a professional and polished presence that reflects the values and standards of Fermi America. • Facilitate communication and follow-up between the CHRO and internal stakeholders. • Act as a proxy on designated initiatives while ensuring alignment with executive priorities. • Support recruiting leadership activities and executive-level candidate interview coordination. Operations, Administration & Project Support • Manage purchase orders (POs), statements of work (SOWs), invoices, and department administrative processes. • Monitor action items, deadlines, and project deliverables on behalf of the CHRO. • Maintain organizational charts and leadership directories with a high degree of accuracy and attention to detail. • Assist with departmental planning, budgeting activities, reporting, and workforce analytics. • Coordinate leadership meetings, team events, employee engagement activities, lunches, and special events. • Support office management activities, vendor coordination, and departmental supply management. Reporting & Executive Deliverables • Develop presentations, reports, and executive communications using PowerPoint, Excel, and other business tools. • Compile and analyze data to support decision-making and leadership reporting. • Prepare professional executive-level materials for meetings, presentations, and strategic initiatives. • Draft correspondence and communications on behalf of the CHRO as needed. Confidentiality & Professional Judgment • Handle highly sensitive employee, organizational, and business information with the utmost discretion. • Exercise sound judgment when managing confidential matters and executive communications. • Demonstrate strong discernment regarding what information requires escalation, confidentiality, or executive involvement. • Build trusted relationships throughout the organization while maintaining professionalism and confidentiality. Requirements Required Qualifications • 5+ years of experience supporting C-suite executives, senior leaders, or executive teams. • Exceptional organizational and project management skills with the ability to manage multiple priorities simultaneously. • Advanced proficiency in Microsoft Outlook, Excel, PowerPoint, Word, and Teams. • Strong analytical capabilities and comfort working with reports, metrics, and executive presentations. • Excellent written and verbal communication skills. • Demonstrated experience handling confidential and sensitive information. • Ability to work independently with minimal supervision while maintaining a high level of accuracy. • Strong attention to detail and commitment to operational excellence. PREFERRED QUALIFICATIONS • Experience supporting a Chief Human Resources Officer or Human Resources leadership team. • Experience in a high-growth, startup, energy, infrastructure, construction, engineering, technology, or industrial environment. • Experience managing budgets, vendors, purchase orders, invoices, and statements of work. • Experience coordinating executive recruiting activities and working with executive search firms.